Office Assistant
This is a direct hire opportunity
This is a fully onsite opportunity in Portland OR
About this position
The Office Assistant position will perform various routine clerical duties to support the
organization, including assist with front desk and meeting coordination, running errands, scanning, printing,
and copying, large mailings, creating binders for trial and other projects. This position works closely with Legal
Assistants to continually grow in understanding and ability to perform administrative functions a law firm
environment provides.
Job Responsibilities:
- Assist with front desk and meeting coordination, notifying attorneys and staff of guest arrivals.
- Answers phones, directs calls to appropriate individuals.
- Performs clerical duties including typing, filing, and time entry. Prepare letters, memos, forms, and reports according to written or verbal instructions.
- Operates office machines including copiers, scanners, phone and voicemail systems, computers, and other standard office equipment.
- Copies, sorts, and files records related to office activities, business transactions, and other matters.
- Assists with processing incoming and outgoing mail.
- Assist with conference room set up, clean up and kitchen maintenance.
- Support attorneys, legal assistants, paralegals, and administration as needed.
Skills/Requirements
- Proficient in Microsoft products and office technology, to include imaging and scanning applications.
- Ability to adapt to change (expected and unexpected) and balance competing demands in a fast-paced environment. Applying organizing strategies to ensure projects are appropriately prioritized.
- Positive service-first attitude, a strong work ethic, flexibility, and commitment to providing excellent internal and external client service.
- Monitors, proofreads, and takes ownership of work product for accuracy. Strong attention to detail and willingness to learn.
- Ability to communicate clearly, interpreting information and adapting communication to each situation and audience needs. Demonstrates excellent communication, grammatical and proofreading skills.
- Prior customer service and/or administrative experience is preferred.
Additional Information:
- Onsite work environment
- Full time direct hire
Pay/Salary Range:
- Pay Range: $42,000-$50,000/year
YUPRO Placement is the nation’s leading skills-first placement firm placing and promoting historically overlooked talent into permanent hire, apprenticeship, and contract job assignments. We represent clients who support skills first inclusive hiring practices. YUPRO Placement is an equal opportunity employer.